CGFOA Bylaws as Amended November 2103

COLORADO GOVERNMENT FINANCE OFFICERS ASSOCIATION BY-LAWS

(AS AMENDED BY MAIL BALLOT IN NOVEMBER 2013)

ARTICLE I - NAME

 A.  NAME:  The name of the Association shall be “Colorado Government Finance Officers Association,” herein sometimes referred to as “Association.”

ARTICLE II - PURPOSE

 A.  PURPOSE AND OBJECTIVES:  The purpose and objectives of this Association shall be: 

  1. To improve the practice of governmental finance in Colorado, as developed and recommended by the Government Finance Officers Association of the United States and Canada and other recognized authorities in the field of governmental administration, by developing mutually understandable procedures of accounting and financial reporting, budgeting and capital planning, cash management, financial administration, and debt management by encouraging the use of appropriate technology; by employing consistent financial classification, and principles; by training qualified public officials and employees; and by promoting ethical, high quality governmental service. 
  2. To develop closer relationships and understanding among those concerned with public finance in Colorado by facilitating a system of networking, by promoting training and sharing of information among finance officers; by identifying career enhancement opportunities; by providing a forum for the discussion of common issues and problems; and other objectives of a mutual interest to public finance officers. 

B.  OPERATIONS:  The Association will operate as a not-for-profit organization under Regulation 501(C)(6). 

ARTICLE III - MEMBERSHIP

 A.  TYPES OF MEMBERS:  The types of members of the Association shall be: 

  1. GOVERNMENT MEMBERS:  A government member shall be any government employee or appointed or elected official of a governmental entity in the State of Colorado who has paid membership dues for the current membership period.  Government members are eligible for full participation in the Association, including voting and holding office. 
  2. OUT-OF-COLORADO MEMBERS:  An out-of-Colorado member shall be any government employee or appointed or elected official of a governmental entity outside Colorado who has paid membership dues for the current membership period.  Out-of-Colorado members are eligible to vote, but not hold office in the Association. 
  3. ASSOCIATE MEMBERS:  An associate member shall be any person not eligible for government membership who is interested in the principles and practices of governmental finance, who subscribes to the purpose of this Association, and who has paid membership dues for the current membership period.  Associate members shall be ineligible to vote or hold office in the Association. 
  4. INACTIVE MEMBERS:  An Inactive member shall be any previous government employee or appointed or elected official of a governmental entity in the State of Colorado who was a Colorado Government Member of the Association, has paid dues and is currently retired (not working at all) or unemployed.  Inactive members shall be ineligible to vote or hold office in the Association.  Past Colorado Government. Members may petition the membership committee chair for Inactive membership status based on other unique circumstances. 
  5. AFFILIATE MEMBERS:  An affiliate member shall be any individual with an interest in government finance who does not fall under one of the previous categories.  Affiliate members shall be ineligible to vote or hold office in the association. 
B.  TRANSFERS:  Paid memberships from the same entity may be transferred to another individual at the President’s discretion. 

C.  DUES:  Dues shall be set by the Executive Board by November  30 of each year for the following year, for each type of member as described in Section A, above.  The President may reduce the membership dues for hardship cases. 

D.  MEMBERSHIP PERIOD:  The membership period shall be the calendar year. 

ARTICLE IV- OFFICERS

 A.  OFFICERS:  The officers of this Association shall be a President, a Vice-President, a Treasurer and a Secretary. 

B.  TERMS:  The President and Vice-President shall be elected for a period of one (1) year.  The Secretary and Treasurer shall be elected for staggered two (2) year terms.  The term of every office will begin January 1 following the annual meeting at which ballots are cast for that office, except that the Vice-President shall, without election, succeed to the office of President for the following year. 

C.  VACANCIES:  Any vacancy shall be filled by a majority vote of the Executive Board.  The person selected shall serve during the remainder of the unexpired term of the predecessor. 

D.  DUTIES:  The duties of officers shall consist of those duties that normally are performed by such officers, unless such duties are otherwise specifically assigned by the Executive Board. 

ARTICLE V - EXECUTIVE BOARD

 A.  MEMBERS:  There shall be an Executive Board of nine (9) members consisting of the officers, the immediate Past President, and four (4) members elected at large. 

B.  TERMS:  Executive Board members shall serve for two (2) year staggered terms.   The terms of office will begin January 1 following the annual meeting at which ballots are cast for that position. 

C.  VACANCIES:  Vacancies created prior to term end shall be filled by majority vote of the Executive Board.  The person selected shall serve during the remainder of the unexpired term of the predecessor.  All vacancies shall be filled within sixty (60) days. 

D.  DUTIES:  The Executive Board shall transact the business of the Association; decide policy matters; decide the time, place and program of meetings; make and execute contracts for the Association; study all matters referred to it by members of the Association; and perform other duties pertaining to the advancement, welfare and the best interest of the Association and members. 

E.  MEETINGS:  The Executive Board shall meet as necessary upon the call of the President, but not less than twice each year. 

F.  FINANCIAL RESPONSIBILITY:  The Executive Board shall establish procedures and internal controls for the proper manner of receiving and disbursing funds, provide for an annual inspection of the Association’s accounts and annually adopt a budget for the following year. 

G.  QUORUM:  For the purpose of transacting business of the Association, a quorum of the Executive Board shall consist of five (5) members. 

ARTICLE VI - ELECTION OF OFFICERS AND EXECUTIVE BOARD

 A.  Elections shall be conducted by ballot. 

B.  NOMINATION COMMITTEE:  Each year a Nomination Committee chaired by the Vice-President and consisting of the Vice-President, the immediate Past President and the previous Past President, two active members at large (appointed by the current president), and two active members with CGFOA Board experience shall propose names from the government membership as candidates for each office and at large CGFOA Board positions to be filled. 

If the Vice-President would leave CGFOA a replacement shall be made in conformance with Article IV C of the bylaws. In the first year of appointment, one of the active members and one of the active members with past CGFOA Board experience will be appointed for a one-year term and the other two positions will be appointed for a two-year term. All four may be reappointed to their positions for two additional two-year terms. 

Nominations will be made in a manner that encourages statewide representation on the Executive Board. The Nomination Committee should strive to recommend candidates who will represent the broad diversity of CGFOA.  Examples are candidates who represent various sizes of organizations, various types of governmental organizations, and provide for statewide geographic representation. 

The Nomination Committee should be active year round in identifying and contacting people to serve on the executive board, It is important for the long-term viability of the organization that candidates be identified and contacted early in the calendar year. The nomination committee should strive to have multiple candidates for each position.  If a candidate is not successful they should be encouraged to join a committees of CGFOA so they can remain engaged and possible future candidates. 

The Nomination Committee shall distribute the ballots for the slate of candidates to the eligible membership no less than thirty (30) days prior to the annual business meeting. 

C.  CONDUCT OF ELECTIONS:  The distribution of ballots, the various forms to be used, the counting of the ballots, the announcement of the election results and all other administrative functions relating to the election of officers and at large Executive Board members shall be the responsibility of the Nomination Committee.  All government members shall be eligible to vote.  All ballots shall be retained by the Administrator for one (1) year after each election. 

ARTICLE VII - STANDING COMMITTEES

A.  COMMITTEES:  The Association will have the following standing committees: 

  1. MEMBERSHIP COMMITTEE:  The Membership Committee shall be responsible for soliciting new members for the Association and maintaining a current list of members. 
  2. EDUCATION COMMITTEE:  The Education Committee shall be responsible for developing and sponsoring educational opportunities for members or other individuals interested in governmental finance which will improve their skills and promote excellence in the field of governmental finance. 
  3. AWARDS COMMITTEE:  The Awards Committee shall select from the membership those members deserving to receive awards or certificates of appreciation for contributions made to the Association or to the profession, pursuant to policies established by the Executive Board. 
  4. SCHOLARSHIP COMMITTEE:  The Scholarship Committee shall solicit and screen applications and award scholarships for the Association.  Such awards shall be based on criteria established by the Executive Board.  The total of the awards for each type of scholarship shall not exceed the amount authorized for that type of scholarship. 
  5. TECHNICAL ISSUES COMMITTEE:  The Committee shall operate as a technical resource for all CGFOA members on issues related to governmental finance and accounting. 
B.  CHAIRPERSONS:  The President shall appoint a chairperson for each standing committee by February 1 of each year. 

C.  MEMBERS:   Each chairperson shall solicit from the membership additional committee members as required.  Each committee chairperson shall report to the Executive Board periodically and to the Association members at the annual meeting. 

ARTICLE VIII - ANNUAL AND SPECIAL MEETINGS

 A.  ANNUAL MEETING:  The Association shall hold one annual business meeting for the purpose of conducting the business of the Association.  An appropriate notice shall be given to members at least thirty (30) days prior to each annual meeting. 

B.  SPECIAL MEETINGS:  Special meetings may be held upon the call of the President at such times as the President deems advisable for the general welfare of the Association, provided, however, that written notice of the date, time and place and the items to be considered shall be given to government members at least ten (10) days prior to such meeting.  At special meetings only those matters specified in the call may be considered. 

C.  PROCEDURES:  In the absence of specific text in these articles as to the conduct of the affairs of the Association, parliamentary procedure shall prevail.

 ARTICLE IX - GOVERNMENT FINANCE OFFICER’S ASSOCIATION (GFOA) STATE REPRESENTATIVE

 A.  The current President of the Association shall serve in the office of GFOA state representative. 

ARTICLE X - AMENDMENT OF BYLAWS

 A.  These bylaws may be amended at the annual meeting of the Association by a majority vote of the active members present, providing that written notice of the proposed amendment has been given to government members at least thirty (30) days prior to the meeting.  Bylaws may also be amended by ballot by a majority of  the votes cast.